COLORADO SPRINGS DART LEAGUE, INC.
BY-LAWS Approved 17-July-1999
ARTICLE 1: NAME
Section 1: The name of this organization is the Colorado Springs Dart League, Inc. (CSDL)
ARTICLE 2: DEFINITIONS
Section 1: Whenever the initials CSDL are used in the by-laws they shall mean Colorado Springs Dart League, Inc.
Section 2: Whenever the Board is used it shall mean the elected officials described in Article 6, Section 1.
Section 3: Whenever the term Senior Board Member is used in these by-laws, it shall mean the most senior Board Member present in terms of continuous service.
Section 4: Whenever the word Member is used in these laws, it shall mean a person, and entire body of an organization, or group which has obtained membership in CSDL.
Section 5: An ADO Representative is appointed by the Board to represent CSDL.
ARTICLE 3: OBJECTIVES
Section 1: The objectives of CSDL are as follows:
A To promote competitive darts and good sportsmanship for social and recreational purposes.
B. To help coordinate and support the activities, tournaments, and functions affiliated associations, Leagues, dart clubs, and any other similar groups.
C: To sanction League play according to rules in effect.
D: To assist sponsoring firms in establishing sanctioned local, regional, and national darting competitions.
E. To improve and establish conditions of play in establishments throughout the Colorado Springs area.
Section 2: The CSDL is a non-profit, non-political, and non-sectarian organization.
ARTICLE 4: FEES
Section 1: Membership fees shall be established and may be revised by a two-thirds majority vote of a Quorum of the Board, and shall be payable seasonally.
Section 2: Membership fees shall be applicable for the duration of the season in which the applicant registered. An applicant shall be considered to be properly registered when his/her written application and appropriate fees have been received by the Treasurer and/or Membership Chairman.
ARTICLE 5: MEMBERSHIP
Section 1: Membership is open to anyone who evidences interest in darts as a sport and is at least twenty-one (21) years of age.
Section 2: A membership may be terminated or restricted by a two-thirds majority opinion of the full Board if such a member creates disharmony or behaves in a manner prejudicial to order and discipline.
Section 3: A non-voting, honorary membership may be issued at the discretion of the majority of the Board.
Section 4: An honorary Life Membership may be granted by a two-thirds majority of the Board.
Section 5: A free CSDL membership shall be awarded to Board members and officers on a seasonal basis during the time the member is active on the CSDL Board. This membership shall be granted at the beginning of the third consecutive year for which that Board member has served on the CSDL Board. In the event that the Board member resigns from the Board, that person shall forfeit his/her free membership for the next full season.
Section 6: A retiring CSDL officer shall be awarded a LIFETIME membership in the CSDL, provided that the individual has served on the Board for a total minimum of five consecutive years and has been an elected officer for a minimum of two consecutive years as part of the five year total of Board membership.
Section 7: Free memberships will not be allowed for any money leagues as defined by the board.
ARTICLE 6: THE BOARD
Section 1: The CSDL Board shall be comprised of the President, the Vice-President, Secretary, and Treasurer, as well as the Statistician, the ADO representative, and five general members appointed by the Board. (Total of eleven members.)
Section 2: The president, Vice-President, Secretary and Treasurer shall be elected for a period of one year by the General Membership. The Statistician and the ADO Representative shall be appointed by the Board for a period of one year and must be re-appointed for any consecutive terms. The five General Board Members shall be appointed by the Board and will service a 2-year term of office and must be re-appointed for any consecutive terms. Board Members either elected or appointed shall take office no later than thirty days following the election or creation of the vacancy, it which time are to be considered full voting members.
Section 3: The Board member is automatically removed when without sufficient cause, he/she fails to appear at two regularly scheduled Board meetings per calendar year.
Section 4: No joint offices may be held.
Section 5: The ADO representative shall be a full voting member, and shall conduct the election of officers.
Section 6: Any Board member that has been removed from the Board shall not be allowed back on the Board.
Section 7: The Board will draft and/or approve the schedule for the next season.
ARTICLE 7: BOARD DUTIES/QUORUM
Section 1: A Board will meet as required. The meeting date, time, and location, will be determined by the president. Attendance shall be excused if notice of the meeting is not given to and received by Board members at least seventy-two hours prior to the meeting.
Section 2: Board meetings shall have a time limit of two and one half hours, with a maximum of fifteen minutes per discussion.
Section 3: Votes by the Board shall be carried by a simple majority of a quorum of Board Members present. In the absence of the President, the Vice-President or senior Board member present shall assume the chair.
Section 4: If, at any meeting of the Board, there is less than a quorum present, the members present may adjourn the meeting. Any business which must have been transacted at the meeting will be taken up at the next scheduled meeting, or this meeting may be rescheduled.
ARTICLE 8: DUTIES OF THE OFFICERS
Section 1: President: The President shall be chief executive of the association, and as such, shall preside over all meetings of the general membership of the Association, unless excused by virtue of the “no vote proviso”. He/she may vote only to make or break a tie. The President shall decide all questions of order, appoint all committees unless otherwise ordered, and he/she shall be an ex officio member of all committees. The President, working with the Vice-President, shall perform, direct, or coordinate all general public relations for the association and its functions. In addition, the President will appoint a committee to draft the playing schedules for the CSDL and submit them to the Board for approval, plus submitting the schedules to the League Statistician for distribution.
Section 2: Vice-President: The Vice-President shall assume all of the duties of the President in the event of the President’s resignation or non-availability. In addition, the Vice-President will be solely responsible for presiding over all captains’ meetings and reporting the results of those meetings to the Board. The Vice-President shall assist the Treasurer in the collection of all overdue moneys owed to the Association.
Section 3: Should both the President and Vice-President take leave of office the senior Board member shall assume the duties of the President with the provision that he/she call for a general election within thirty days of their leaving office.
Section 4: Secretary: The Secretary shall keep the minutes of all meetings of the Board, and shall distribute all meeting notices to the general membership. In addition, the Secretary shall be responsible for maintaining and keeping current a list of all members of the association. The Secretary shall also have charge of such books, papers, and documents as the Board may direct, and after terminating his/her office he/she shall turn over said materials to his/her successor. In general, he/she shall perform all duties incident to the office of Secretary, subject at all times to the direction and control of the Board and/or President.
Section 5: Treasurer: The Treasurer shall receive all moneys paid to the association, and shall have sole custody and control over accounts and books of the Association, subject to the Board’s direction. All moneys received by the Treasurer shall be promptly deposited in the Association’s accounts. The Treasurer shall keep complete and accurate records of the moneys received and expenditures made by the Association, and shall be prepared to make a current report on the Association’s accounts at each regularly scheduled meeting of the Board.
The Treasurer shall be responsible for the development and coordination of a budget for the Association and its projected functions. The Treasurer shall generally perform all other duties which are incidental to the office of the Treasurer subject at all times to the direction and control of the Board and/or President.
It is mandatory, unless the Board specifically directs otherwise, that the Treasurer apply for and prepare all such necessary paperwork for a Bond in such sum and with such surety as shall be satisfactory to the Board.
The Treasurer’s signature is one of the three valid signatures, two of which are necessary for the negotiation of checks drawn on the Association’s checking account; the other signatures being those of the President or Vice-President.
At the expiration of his/her term of office, the Treasurer shall turn over all pertinent books and papers to his/her successor.
Section 6: Statistician: The statistician shall be a paid contractor hired by the Board of Directors and as such, shall serve at the discretion of the Board. The Statistician shall receive a monthly salary as determined by the Board of Directors in recompense for computer time used and personal time necessary for performing the duties of the office of Statistician. The statistician shall be an appointed member of the Board. Upon termination, the Statistician will submit to the Board all such records, information, and equipment belonging to or pertaining to the CSDL.
The Statistician shall compile all League membership listings, including team captains, team members and their membership number, sponsoring establishment for each team, and the address and phone number of all League members and sponsors. The Statistician shall be responsible for receiving, compiling, recording, and publishing all statistics having to do with Association activities; including, but not limited to, telephone reports of matches called in to the League recorder, scoresheets, match points, quality and awards points, and standings. Reports of standings, missing scoresheets, Bull-A-Ton results, and other items of general interest shall be mailed to Captains and sponsors weekly. The Statistician shall have the use of such equipment belong to the League, including but not limited to, the League recorder, copy machine, postage meter, and any other such items of use which may be necessary for performing the duties of the office of Statistician.
The Statistician shall attend all regularly scheduled meetings of the Board, all General Membership meetings, Captains’ meetings, and Scheduling Committee meetings.
Section 7: ADO Representative: The ADO Representative shall serve as the CSDL liaison to the ADO and shall preside over all General Membership meetings consisting of the election of officers. He/she shall attend all regularly scheduled Board meetings and shall have full voting privileges.
Section 8: Board Members; Together with the duly elected officers, Board members shall have and exercise a general supervision of the affairs of the Association and shall manage and control its properties and effects. They shall assist in the administration of CSDL policy and activities and shall provide and enforce penalties as recommended by the Rules Committee for infractions committed by members.
Section 9: “No Vote” Proviso: No Board member may vote on any action to come
before the Board in which the team he/she is playing for is involved. The President may vote only to break a tie vote.
ARTICLE 9: MEETINGS
Section 1: Board Meetings: Such meetings shall be comprised of Board members and shall be subject to the provisions set forth in Article 7. Attendance is mandatory of all members of the Board and is open to any member of the Association.
Section 2: General Membership Meetings: Such meetings shall be open to all members of CSDL. A minimum of one such meeting per year will be mandatory. One of the yearly meetings shall be for the main purpose of election of officers. Each member of the CSDL has one vote in any action to come before the General Membership Meetings.
Section 3: Captains’ Meetings: Such meetings will be open to all team Captains and/or Co-captains. Attendance is mandatory, provided all Captains have been notified three days prior to the meeting date.
Section 4: Unless otherwise specified, meeting announcements must be published at least three days prior to the meeting date.
Section 5: Unless otherwise specified, all meetings shall be called at the discretion of the Board of Directors.
ARTICLE 10: RECALL OF BOARD MEMBERS
Section 1: Any Board member may be recalled from office by a two-thirds majority vote of the entire Board at any Board meeting or general meeting. The Board may also effect this section by mail if circumstances so warrant.
Section 2: A recall may also be in effect if the Secretary shall receive (via registered mail) a petition with two-thirds of the general membership signatures attached.
Section 3: Any Board member has the right to appeal such recall action. Such appeals must in writing and received by the secretary (via registered mail) no later than 30 days after the Board’s recall ruling. There shall be no further appeal.
Section 4: Recall voting shall be accomplished by secret ballot.
Section 5: Should recall take place at a Board meeting or general meeting, it shall be immediately followed by an election by those Board members present at such meeting to fill the Board member vacancy or vacancies. If the President is recalled, the office shall be assumed by the Vice-President, after which a new Vice-President shall be elected. After the new Vice-President has been elected, he/she shall commence making the proper arrangements to fill his/her former Board member position.
Section 6: Should the President be recalled and appeal his/her case, his/her duties shall be assumed by the Vice-President from the date of petition until final determination is made by the Board. In the absence of the Vice-President, his/her duties shall be assumed by the Senior Board Member.
Section 7: The Board is the highest CSDL authority regarding recall proceedings and Board decisions in such matter shall require a two-thirds majority vote of the entire Board.
ARTICLE 11: NOMINATIONS AND ELECTIONS
Section 1: Election of officers and Board members will be held once each year during a General Membership Meeting
Section 2: Nominations will be open no later than ninety days prior to the date of the election.
Section 3: Any current general member of CSDL is eligible to be nominated provided their name is place in nomination by five current general members of CSDL. A name may be placed in nomination by a majority of the Elections Committee.
Section 4: The candidate receiving the highest number of votes shall be elected.
Section 5: No member may vote for any candidate more than once.
Section 6: The announcement of the elected must be posted in the captains packet prior to the beginning of the next season.
Section 7: An Election Committee shall be established by the Board. Said committee shall consist of five persons, the Chairman of which must be a Board member. The Election Committee shall be charged with the responsibility of establishing such rules and policies as may be necessary to run the election. All such rules and policies shall be approved by the Board.
ARTICLE 12: GENERAL
Section 1: These by-laws may be amended by the Board at a general membership meeting called especially for that purpose. As for all legislation proposed by the Board, a two-thirds majority vote of all members in attendance is required.
Section 2: Rules and regulations to supplement these by-laws shall be devised for the purpose of clarity and uniformity. Any addition, deletion, or changes may be made according to the provisions set forth in Section 1 of this Article.
Section 3: The order of business and/or procedures of any Board meeting or election meeting called, or any subject not covered by these by-laws or noted in Board minutes shall be subject to Robert’s Rules of Order, Revised.
ARTICLE 13: CONTRACTS AND AGREEMENTS
Section 1: The Board shall have the sole authority to enter into contracts and agreements in the name of CSDL. Such contracts and agreements must bear the signature of the President in order to make such contracts or agreements binding upon CSDL.
ARTICLE 14: EXPENSES
Section 1: Any member, under the direction of the Board, is to be reimbursed for all legitimate expenses incurred in the name of CSDL.
Section 2: All expenses are subject to the approval of a simple majority vote of the Board members in attendance at any Board meeting or election meeting.
ARTICLE 15: POLICY
Section 1: Policy changes and temporary rulings, as approved by simple majority vote of the Boar members, and general information will be in the form of announcements issued by the CSDL Secretary. These policy changes and temporary rulings will be considered to be in force immediately upon receipt by all Board members and team Captains.
Section 2: It is the responsibility of each team Captain to relay the information contained in the aforementioned announcements to the team members who he/she represents.
Section 3: It is the responsibility of all Board members, individual members, and associate members to read any announcement issued by the CSDL Secretary or Statistician.
POLICIES
SANCTION OF A DARTING EVENT
In the interest of promoting darts, CSDL is willing to provide its sanction to darting events sponsored by other organizations, groups, or persons. To be a sanction event, the sponsoring organization must present its request in writing to the CSDL Board, and it must be passed by the Board by a majority of the member present when a vote is taken. This request must contain not only date and times of the event, but the rules and regulations which will govern the event, as well as what prizes will be awarded.
The following rules and benefits will apply to darting events sanctioned by CSDL:
1: The event must be sponsored by an organization other than CSDL.
2: The sponsor will be responsible for all operations and organization of the event. Upon request, CSDL will provide consultation service to the sponsor, and/or actual supervision by CSDL volunteers.
3: CSDL will provide use of its name and/or logo in connection with promotion of the event, provided the words “Sanctioned by CSDL” appear with such use. At its discretion, CSDL may provide us of its address and telephone facilities in connection with promotion of the event.
4: The sponsor of the event will be responsible for promotion of the event. CSDL will publicize the event in its regular publications, such as newsletters and bulletins. If space allows, a flyer may be inserted in the regular weekly standings report mailed to the Captains and Sponsors. Such a flyer will be provided by the sponsor of the event.
5: The CSDL will not allow members’ names, addresses, or telephone numbers to be distributed for advertisements. It will, however, include flyers and advertisements from establishments and sponsors. The parties requesting the inserts to be included shall pay mailing costs and stuffing fees as established by the Board.
6: The sponsor should conduct the event in accordance with CSDL general rules of play. It is understood that certain modifications might be necessary to conform to the particular event.
7: All prizes, trophies, etc., must be provided and guaranteed by the sponsor of the event.
8: The CSDL Board may, at is discretion and upon request, provide any other
service which its feels will benefit the success of the event and aid in the promotion of darts.
CSDL SPONSORSHIP OF A DARTING EVENT
In the interest of promoting darts, the CSDL will, from time to time, sponsor darting events other than its normal schedule of matches and League play. Sponsoring an event means:
1: CSDL is responsible for all operations of the event.
2: CSDL will do all promotions of the event. All promotions should carry the
line, “Sponsored by CSDL” or a similar statement.
3: CSDL general rules for play will prevail, with such modifications as are necessary for the particular event. All rules and regulations will be determined by the CSDL Board.
4: CSDL will provide and guarantee all prizes and/or trophies.
